DNA+Vaccine+Conference+2012

DNA Vaccine Conference 2012 Post Trip Summary

initial e-mails about conference https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/13650c3404707eab see Maria's e-mail about this (I think I need to register for the conference before applying for funding; may want to do this after committee meeting) https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/136a2aa24bf179d6 Stephen'st e-mail https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/137049478b85445b

Travel checklist for DNA Vaccine Conference 2012 Poster Guidelines 11-16-12 DNA Vaccine Poster 11-16-12 Conference Agenda started 12-3-12

early bird registration deadline is before july 15th registration for cheaper rates needs to be completed before nov 23rd

deadlines for submitting abstracts (I think this is necessary to be able to submit posters and give presentations) September 10, 2012 (Late Breaker Deadline: October 19, 2012

Departure Date: 12/5/12 Return Date: 12/8/12 actually I should probably change the return date to december 7th in the evening

Abstract submitted for conference (I submitted it past the deadline (october 19th) on 11-14-12; I don't know if they will accept this) Description of Research for DNA Vaccine Conference 2012

Flight itinerary found here https://mail.google.com/mail/u/0/?ui=2&shva=1#label/Career/13b060e0ec537682

Faculty information form and a short bio that I had to submit can be found here C:\kurt\storage\CIM Research Folder\DR\2012\11-16-12\DNA Vaccine Conference 2012

Registration Confirmation "C:\kurt\storage\CIM Research Folder\DR\2012\11-16-12\DNA Vaccine Conference 2012\dna vaccine conference 2012 registration confirmation.pdf"

Hotel Confirmation Number 8503116

asked about registration rates 5-27-12

Sources of funding Biodesign Travel Grants ( Kathy.Montalvo@asu.edu contact) > 3-29-12 >> >> Thank you for your interest in the Travel Grant Funding Program. Unfortunately, all the funding has been expended and we are no longer accepting applications. >>> Unfortunately, the funding was a one-time event. I might suggest looking to see if there are any other resources at the University – you just never know what could be out there. >>> Good luck. Graduate College’s conference travel grants (http://graduate.asu.edu/travelgrants) > > Friday, October 19, 2012: for travel November 15, 2012 through February 21, 2013 > > http://graduate.asu.edu/travelgrants > > Biological Design Program Travel Grants (Maria Hanlin contact; contact this source last)
 * -It looks like they are out of this money now.
 * Hello Kurt.
 * https://mail.google.com/mail/u/0/?ui=2&shva=1#inbox/137918585fef71a9
 * me
 * Oh actually, I better make sure I understand better. Has all of the money permanently been expended, or just all of the money for the spring, summer, or fall 2012 semester? The conference I want to go to takes place in December. . . Thanks for any help and information you can provide me!
 * response from Kathy Montalvo
 * Hello Kurt.
 * The graduate college conference travel grants appear to just cover airfare
 * C:\kurt\storage\Documents\Career\Biodesign Institute\Travel\DNA Vaccine 2012 Conference\Graduate College Application
 * I also need to complete everything here: http://travel.asu.edu/
 * things I need to find out 7-2-12
 * It looks like I have a little bit of time for the Graduate College Travel Grant part.
 * 7-2-12 sent e-mail to Maria Hanlin about these grants: https://mail.google.com/mail/u/0/?ui=2&shva=1#sent/1384ac6b5d7790bd

GPSA Travel Grants >> "C:\kurt\storage\CIM Research Folder\DR\2012\9-4-12\GPSA Travel Grant Filled Out as of 9-4-12.pdf" >
 * see "C:\kurt\storage\Documents\Career\Biodesign Institute\Travel\DNA Vaccine 2012 Conference\GPSA Travel Application\GPSA Travel Application.docx"
 * @http://gpsa.asu.edu/support/travel
 * see this flowchart which outlines the process: http://www.asu.edu/asasu/gpsa/funding/travel/flowchart.pdf
 * I should submit my application after September 7th
 * GPSA Travel Grant Filled Out as of 9-4-12
 * . . as of 9-14-12
 * "C:\kurt\storage\CIM Research Folder\DR\2012\9-4-12\GPSA Travel Grant 9-14-12.pdf"
 * I will set kwhittem as my username (password is Joseph with money)
 * I submitted my application on 9-14-12 (verification e-mail: https://mail.google.com/mail/u/0/?ui=2&shva=1#label/Career/13993332234ee715)

Travel Authorization Form Document (My document number: 152474M; I have Neal Woodbury's signature; storing document in Travel section of accordian folder at work) scan of document as of 7-9-12

Approximate budget

Regular registration for a student with a poster: $500 (I called Nilda Rivera (1-800-5-BIOCON) and she said it is possible to present a poster and be a student and pay the student rate) Breakfasts and lunches are included with registration and 1 dinner is provided. Hotel Fees Airfare ($200) As of september 4th 2012 Travelocity shows that roundtrip airfare cost for a trip from December 5th morning to December 7th evening would be 161.40.
 * Hotel is Loews Coronado Bay Resort
 * $179/night
 * I plan to stay for 2 days ($179*2 = 358)

Total cost of trip: 500+358+200 = 1058 I might be able to get 950 from GPSA, and 200 from the graduate college, which would leave about 1416-950-200 = 266 to be paid for. I think this might be able to be funded by the Biological Design Program.

Here is a trip summary with budget which I sent to Sudhir Kumar and Brian Smith to request funding on 11-14-12 "C:\kurt\storage\CIM Research Folder\DR\2012\11-14-12\DNA Vaccine Conference\DNA Vaccine Trip Summary.docx"

**Graduate College’s conference travel grants**